Kaizen Project | Benefits | Five S of Kaizen | Continuous Improvement In Performance
You Should Remember
The Kaizen process led to the formation of the Toyota Production System (TPS), which aimed at creating system of continuous improvement in quality, processes, productivity, management, and technology.
Kaizen, a combination of two Japanese words (kai + zen), literally means “change for better” or “improvement”.
Kaizen was first adopted by Toyota when it implemented quality circles in its production systems. A quality circle is a set of workforce who works on the same or similar project, who meets on a regular basis to recognize, examine and resolve work-related problems.
The Kaizen process led to the formation of the Toyota Production System (TPS), which aimed at creating system of continuous improvement in quality, processes, productivity, Management, and Technology.
This concept rapidly became popular across the globe and contributed to the success of global market.
Kaizen has several benefits in the real world, some of which are itemized in the following section.
Core Advantages of Kaizen
- The process of Kaizen benefits in ensuring that any interruptions or intimidations to the project are recognised in the early stages of the project and resolved promptly.
- The Kaizen aims at reducing the waste of an organisation by fostering effectiveness in management and production practices.
- Kaizen delivers speedy results. Rather than focusing on enormous, capital intensive improvements, Kaizen emphases on creative investments that continually solve large numbers of small problems.
- It helps in boosting the improvement of teamwork and self-Autonomous groups; eventually leading to value-added collaboration in the workplace.
- It fits to any Industry, not merely manufacturing as initially envisioned.
- Kaizen is very beneficial especially when organisation plans on breaking down departmental barriers, and focusing on the needs of the customer.
- It advances quality, safety, cost structures, delivery, environments, and customer service.
- It inspires yet drives employees toward higher level of quality and Innovation.
“Five S” of Kaizen
The “Five S” methodology originates from the practice of the Japanese Dr. Deming more than four decades ago. This particular approach is part of continuous improvement process, and refers to the formation and maintenance of more planned and ordered, in addition to safer work areas. The Five S improves “quality of life” in the workplace.
Though this specific theory may not be completely new to the organisations these days, what it in fact involves surely is somewhat fresh and different to be learned.
5S deals with five major principles and adopted and implemented on regular basis in the Japanese business society. However, the five major principles can be applied to any production system.
“Five S” means:
- Seiri: Sorting, organizing, arranging as it should be
- Seinton: order
- Seiso: Cleaning
- Seiketsu: Standardized cleaning
- Shiksuke: Discipline
Let us explore the Five S in detail:
Besides sorting, Seiri includes organising and arranging the things as they should be. According to Seiri, workforce should learn removing the unnecessary elements from job activities. As a matter of practice, labelling the items as “Needed”, ”Critical”, ”Most Important”, “Not Needed now”, “Unusable” and so on can be very much supportive in summarizing and achieving the most efficient and consistent performance of the people in the workplaces. Studies and experts suggest that if any doubt arises, complex or unworkable elements have to be thrown away.
Seition, which means order, denotes further deeper than just appearance. As study implies employees tend to waste half of their valuable time in searching items and important documents. As the study suggests as an implication, every item ought to have its own space and must be held in reserve at its place only. However, following a few simple rules would make a big difference.
For example, what is more often used should be nearer; the weightiest material should be at the bottom, the lightest on top, etc.
The term “Seiso” means shine the workplace or cleaning. At all possible times, no matter what, the workplace and equipment should be kept clean and hygienic. Besides cleaning work areas and equipment, Seiso also involves designing applications to avoid, or at least decrease dirt and make work stations safer. It is only very much possible to categorise the mistakes or flaws when the workplace is clean. As an implication, the needed documents should be kept in suitable folders and files. Use cabinets and drawers to stock your items or equipment.
Seiketsu, or standardized cleaning, aims at maintaining cleanliness and organization attained. Seiketsu is successfully obtained once the first three principles are constantly applied. As a part of the process of implication, workforce should take responsibility for designing tools that value their work
The term Shitsuke represents self-discipline, aims at filling already established ways or processes. As part of the implication process, employees are obligatory to respect the norms and policies of organization and strictly adhere to them. In further includes constant control, surprise checks, employee empowerment, self-respect, and respect for others. These practices have a greater amount of potentiality in which they help to transform the practices into improved quality of life at work.
In a nutshell, Kaizen focuses on constant minor improvements and as a result provides speedy results. In view of such principles, the central purpose of 5S can be summarized as: to attain the well-organized as well as steady performance of the people in the workplaces.